Use institution Automation Of Your Spreadsheet Reports To Drive Down Costs And growth Your Profits

Worksheet Pdf - Use institution Automation Of Your Spreadsheet Reports To Drive Down Costs And growth Your Profits

Hi friends. Yesterday, I learned about Worksheet Pdf - Use institution Automation Of Your Spreadsheet Reports To Drive Down Costs And growth Your Profits. Which may be very helpful in my opinion and you. Use institution Automation Of Your Spreadsheet Reports To Drive Down Costs And growth Your Profits

Who Needs To Read This Article?

What I said. It isn't the final outcome that the actual about Worksheet Pdf. You look at this article for information on a person need to know is Worksheet Pdf.

Worksheet Pdf

You will find this report of primary reading value, if you belong to at least One of the following spreadsheet user categories: Owners of Small Businesses - Restaurants/Bars, Hotels, Hospitals, Factories, Consultants etc; Decision Makers/Job Holders in Corporations - Materials Managers, Sales/Marketing Analysts, Financial Analysts/Accountants, task Engineers; And anything desiring to make great sense - and use - of data!

Spreadsheet Automation Facilitates facile Data Handling, diagnosis & report Generation!

Sometimes population don't certainly care about learning(or using) all the "cool' developed functions, formulas and techniques in the spreadsheet application they use for their work. They just want to punch in their relevant raw data - at any time - and immediately see the computed results generated by the spreadsheet in a manner that can facilitate their foremost decision making.

At times, they would prefer to click a button that says "Print Abc", or "Print Xyz" report, instead of having to crawl all over the huge spreadsheet(and get "lost" every now and then), to highlight and print different report pages. Using a institution built data entry form to make data entries into 14 different cells in different parts of a table(at the same time/with one click) would, for them, be "heaven" compared to development the entries one at a time.

This report is meant for those individuals/businesses who sometimes touch a need to use their spreadsheets in the (somewhat "impersonal"?) manner described above, to get the results they want. That need would often arise out of their lack of primary skills to get the spreadsheet to behave the way they want - or itsybitsy time to devote towards incorporating primary automation to make it do so.

In my report titled You Can increase Your Profits Without Changing Your Prices, I ended with the following summary:

---------------------Start Of Excerpt---------------------

If You Remember Nothing Else, Remember The Following:

1. One good way to enunciate and/or significantly increase your profits without raising your prices, is to cut your variable Costs(Vcs).

2. You can cut your variable costs by marketing more efficiently (getting more customers at lesser cost, And maintaining them at lower expense). I once read an report that proposed a new parameter Cocs: Cost Of Customers Sold or Served). This could be adopted as a Key execution Indicator(Kpi).

3. You can also cut your variable costs by innovating more(i.e. Developing greater efficiency in your routine internal operations and/or product/service delivery). That way, you would be able to produce/deliver more products and/or services with less effort, in less time, and using less resources. All of these would imply Lower expenses/costs, foremost to Increased profit retention per unit of product/service sold.

4. There is saying that: "You cannot carry on something, if you do not quantum it. Nor can you quantum it, if you do not report it". Spreadsheet tracking will help you comfortably implement and retain the process of monitoring, controlling and/or reducing your Vcs. You will need to do this so as to permanently value advance of your Vc monitoring/control and allowance initiatives.

---------------------End Of Excerpt---------------------

A different Type Of Automation

The approach to spreadsheet automation that I refer to, is one that seeks to furnish functional spreadsheet automation alternatives for Any spreadsheet user task(s). Typically, solutions like this would wish the developer to study existing hand-operated data recording, diagnosis and report generation systems, then plan - in consultation with users - for incorporation of automation into the spreadsheet to replace them, where possible.

Custom spreadsheet solutions which survive long after the developer has "left the scene", are often those which users accept because they explore it - among other benefits - makes their work quicker and easier to do. That is why the best person to fabricate such solutions tend to be one who works in that area, and is therefore familiar with the way the hand-operated system operates. S/he would have an "insider's" perspective of the best way to introduce automation other users will facilely adopt - even as it solves the identified problem(s).

In ensue what I am saying is that fellowships which get the most value from spreadsheet automation(including using it to avoid expenditure on less adaptable market off the shelf applications) will be those which empower their users to routinely originate "in house" solutions. In such companies, you will find that only when the requirement becomes considerably specialised or complex, does the It agency get called upon to fabricate or purchase software solutions for user departments or functions with primary data recording and diagnosis needs.

So, (when considering the automation I speak about) do not think about spreadsheet documents containing one or two click-able buttons that allow a user print a page or copy some cells from one sheet to another. Instead, I want you to photograph an application(or Entreprise information System) that customises the appearance of your spreadsheet workspace(to take advantage of maximum screen capital ready on your Pc), and offers you institution "floating" data entry forms.

In addition, visualise it having dynamic query/report drop menu interfaces, and a range of institution buttons: for navigation(within and in the middle of worksheets), printing, data export (as Pdf documents or spreadsheet files), saving, auto-data filtering, auto-charts plotting, auto-backup of files, user login authentication (for documents with sensitive or confidential content) etc.

To touch the type of automation I refer to, you can email Free demos of sample automated Excel Vb driven spreadsheet applications like (1) a Training Tracking Database(Tm), (2) a Five(5) Year revenue & price Monitor(Tm) or (3) an Export Packing List & Invoice Generator(Tm) to yourself using the file mailer on my website.

How A Well Known Corporate Multinational Used Spreadsheet Tracking/Automation To Repeatedly Cut Spending - And increase Profits

During my graduate training(while in paid employment), I was redeployed from Guinness Nigeria Plc's corporate headquarters training office(in Lagos) to the Benin brewery training agency (in Edo state), where I was assigned the - additional - job of using a institution Lotus macros driven variable Cost diagnosis spreadsheet application to originate brewery reports for dispatch to headquarters.

The assignment was not an accident. Before being redeployed to Benin brewery, I had been complex in "validating" the numerous complex formulas in the institution Lotus 1-2-3 spreadsheet application while its development. The author - Richard Chambers - was at the time in charge(as Training Coordinator) of training new entrants, and upon discovering my keen interest in learning, often gave me his laptop to "proof" formulas, links etc. It was he who had told his counterpart in Benin brewery(Joe Sheehy) that I could help out with a question they were having using the application. And I did resolve the question - resulting in my subsequently becoming responsible for the reports collation using the application.

Variable Costs Control/Reduction was a strategy that worked extremely well for the company. Most memorable for me as a brewer, was the manner in which huge monetary savings/profit gains were made by successfully implementing variable cost allowance initiatives. For instance, a brewing ingredient switch was made to a more facilely ready local alternative which was many times cheaper, resulting in remarkable savings and progressively expanding profit revenue even though the price of beer produced was not raised. This institution was routinely applied across the brewing and packaging processes in line with a well plan out plan.

To explain further: A one-page variable Costs diagnosis report sheet automatically generated by the institution spreadsheet application I earlier described, was a considerable tool used by top administration to quickly collate performances of individual breweries. Among other benefits, the report made it quite easy to realistically collate sister breweries in different locations(even across countries) based on common denominators. Apart from summarising brewing/packaging materials in two groups -
"Over-used/Over-spent"(Losses) and "Under-used/Under-spent"(Savings) - on a monthly basis based on data entered, the agenda also automatically plotted charts showing trends over a 12 month period.

The visiting head of the technical function only needed to look at the most recently plotted point on the chart (relative to preceding ones) for a Key execution Indicator like
Cost per Hectolitres brewed(One Hectolitre = 100 Litres), to know if the brewery had stayed within the popular ,favorite upper limit of spend(plotted as a straight line target across the same period) or not. Discussions would then take place based on identified "Exceptions"(which could be "good" e.g. Savings made or "bad" e.g. Monetary loss due to materials over-used), and "Actions To Be Taken" to spoton or enunciate observed performances agreed upon.

Spreadsheet Tracking As A Crucial Element For business Development

There are ways you can use spreadsheets to report and track materials usages/stocks, product sales, and other business data such that discrepancies will be certainly detected when they do occur. The use of spreadsheets when properly done, can help to locate the cause(s) of "losses" in virtually any aspect of a business operation.

1. The Pareto Principle - Using spreadsheet tracking, you can certainly apply the Pareto principle in choosing which of your revenue sources and price channels(i.e. Products and services sales) to focus on in order to maximize profits. considering that you are most likely to use the same marketing/sales resources to serve your customers, it only follows that if you focus on your biggest margin selling products/services, you will get increased profits at more or less the same cost.

One potential Application: Plotting a pie chart based on revenue contributions from all your products and services(daily, weekly or monthly), and reviewing the automatically computed percentages/visual pie slices, can give very illuminating insight.

The 80:20 Pareto principle is based on Pareto's system that 80% of the results one gets in a singular endeavour will be generally due to 20% of areas to which one has applied efforts. In business this principle has been found to be true. Your data, properly converted into approved execution indicators, will show you where your largest margins come from. You can then channel more time and endeavor in that direction.

For instance if a business had five drink brands in the shop but notices that Brand A, which has a profit margin of at least twice the others is in many demand, they could (a) focus output efforts on that brand, so that more bottles go out to trade (b) Apply Best Practice/Continuous improvement initiatives that would ensue in lower costs of producing each bottle of Brand A so that even though the shop price remains fixed, the business is able to earn expanding profit margins per bottle.

2. Sourcing Capital - For Expansion or Startup. You can make it easier for banks and prospective investors to back you financially and/or take the decision to buy into your business. Those already running their businesses will know that banks like to see detailed business records that show in real terms all aspects of a business' performance. Without detailed and allinclusive spreadsheet tracking, it might be difficult to show this. Agreed there are software applications that capture most of these. However, sometimes, you want to highlight certain scenarios or trends in a way that an off-the-shelf application cannot accommodate due to the uniqueness of your need. It is in this regard that the use of spreadsheet tracking becomes relevant.

The inviting use of spreadsheets, combined with the application of the 80:20 rule will help to perform the foregoing and more. One does not need any specialist to start doing these things today. Just take the decision to start retention daily, spoton records and commit to analysing them. You'll be surprised to find that you will soon come to be much more aware of how you're doing and what aspects of your business you should focus on more to get great returns for your efforts - and you will be able to confidently furnish verifiable/authentic financial data to back up any claims you make about your business execution to bankers or prospective investors.

Deciding What Spreadsheet Application To Use

This would ultimately be up to you. The big "fight" has all the time been in the middle of Lotus 1-2-3 and Microsoft Excel. I started out with Lotus 1-2-3 back in 1993 and learnt Lotus Macros programming(via self-tutoring). I ultimately used this skill to fabricate - in my free time - varied institution spreadsheet solutions(that were formally adopted for use in the departments I worked in as a brewer/manager in Guinness), before switching to Microsoft Excel in 2001. Subsequently, I developed my Excel optic Basic spreadsheet programming skills (also via self-tutoring), because the business had chosen to adopt Ms Office while the roll over to year 2000.

I believe using whether of these two applications should not pose any problems for implementing your spreadsheet automation ideas. This is because both have all the time been "friendly", towards development it easy for users to get more functionality out of them by way of institution programming.

You can select to learn how to do it yourself - or call in someone(an Excel Vb Solutions Developer for instance) who knows how. Again, this would be dependent on your purpose, how proficient you are, and/or how much time you have at your disposal. Ultimately, even if person develops a institution application for you, it should happen with Your advice at every point to ensure that it does Exactly what you want it to do, and that you can certainly - with your developer's support/coaching - learn how to make modifications to it in future, without needing to call back your developer.

This last point in my plan is One major advantage you must seek to extract, if you select to engage the services of a developer. S/he should be able to help you fabricate (in-house) expertise needed to enunciate the application After s/he is gone. If you fail to ensure this, all your cost-savings from using the application might end up being spent paying the developer to enunciate the application over time in the future!

From this point on, I will refer to only one of the above mentioned applications, because it is my favorite work environment. That is Microsoft Excel. I believe users of other spreadsheet applications will be able to adapt anything I say from here for use in their own peculiar environments.

Automating Your Spreadsheet Document : What is Excel Vb?

Microsoft Excel is a considerable tool for recording, organising/re-organising, analysing and presenting information. By Excel Vb, I refer to Excel Vba - where Vba means optic Basic for Applications(Vba). Vba refers to the extremely allinclusive and flexible macro programming language developed by Microsoft for use in their Ms office applications - Word, Power Point, etc.

Vba is therefore different from the Standalone optic Basic agenda used(by pro programmers) for developing market capability software applications - though it borrows many of the latter's features. Think of Excel Vba as being the standalone optic Basic software, built into Excel for the advantage of Excel users who are not necessarily programmers, but who are keen to exert more operate over the application.

So, Excel Vb offers any concerned users the primary tools to make the application deliver more functionality. The final product is still an Excel document, but with extra functionalities added using Vba.

Why Excel optic Basic - and Not optic Basic?

1. I all the time answer this quiz, by request the following question: What would be the point of "Killing A Fly With A Hammer"?

Let me elaborate. If a method is ready that allows us to perform the same desired result(s) at Lower cost, with Less endeavor and in Less time, why should we fail to adopt it?

Certain It persons insist that developing executable applications using the standalone optic Basic programming language is "better" as it does not limit the user to a singular user application software environment. I concede that this might be a valid point under certain conditions. However, I point out that there are many users who have peculiar needs that do not necessarily wish complex solutions.

A lot of population today plainly want to get their data recording, (re)organisation, and diagnosis for decision development done quicker and with less effort. They also want to spend as itsybitsy money as potential to do this. In other words, they want a cost-effective solution that gives them independence from the solution provider in the long term - without requiring them to undertake laborious skills acquisition immediately.

This type of daily users of technology described above are the ones I believe need Excel Vb solutions of the type I describe. One expects that some of these users will over time fabricate an interest in acquiring developed skills needed to fabricate their own solutions in future - which is why I also encourage them to do so, possibly via self-tutoring, like I did.

2. other quiz, I ask, in answering the "Why Excel Vb?" quiz, is : "Why re-invent the wheel? "

My experiences(and those of others who favour the use of Excel Vb like I do), confirm that to organise, and analyse data for (financial/management) report generation and decision making, you will save hundreds of hours using already in-built, pre-programmed Excel functions compared to a situation where you used optic Basic proper.

All the functions needed to perform the above purposes already exist in Excel, so that you don't have to write them all from scratch as would be the case if you were to use optic Basic.

3.It works even when you lack "In House" expertise

For the purpose of creating institution financial and business administration solutions that solve your identified problems, and give you control/ownership, without burning a hole in your pocket, Excel Vb offers an remarkable range of possibilities, in the hands of an adequately skilled user.

In addition, an Excel Vb developer( who in many cases will tend to be a user turned developer, and is therefore likely to certainly see things from your perspective) - unlike a programmer - is more likely to be certainly disposed to working with you to ensure the application meets your practical needs. S/he will facilely understand that the final application is meant to help solve a real problem(s), and will therefore build it to match those expectations.

It's not sufficient to have a pro with the technical skills to solve your problem. S/he also needs to have the right attitude and background/experience - else the connection will not work. This is where an Excel Vb reserved supply is more likely to add value to you. Most Excel Vb Developers have backgrounds in management, accounting, engineering and other fields, which additional equips them to be beneficial to you in "thinking up" great ways to apply your spreadsheet automation to get the most value for your business. You therefore need to select the right developer, with the approved background to match your needs.
I believe the foregoing are compelling justifications for choosing Excel optic Basic over optic Basic.

Get Maximum Returns On Your venture In Spreadsheet Automation By Developing "In House" Expertise

Organisations can deliberately expose their employees to learning events(or self-help tutorials) on spreadsheet solutions development. Such employees can then be challenged to fabricate in-house solutions that effectively address the business' peculiar data analysis/report-generation needs as they arise.

A person with proven competence in this area Can come to be "notorious" for developing spreadsheet applications, which eliminate drudgery from the process of using Ms Excel to cope large amounts of data. Typically, work that takes hours or days will suddenly take minutes or seconds to finish.

The claims I make above are Not exaggerated. They are in fact based on my personal experiences doing the foregoing (a). As an boss in the challenging, fast-paced manufacturing work environment of a corporate multinational (b). As a solutions developer for individuals and businesses who use Ms Excel for their work.

I am keen to encourage individuals and organisations to explore using developed Ms Excel formulas and functions, in conjunction with Excel Vba programming, to fabricate customised spreadsheet applications that will solve typical problems end-users encounter daily in trying to record/analyse data and originate reports.

The savings - from using your "in house" expertise - in terms of money and man-hours alone, will quickly explain the venture you make in "developing the needed skills" - especially, when you collate what you spend with the cost of purchasing a market software application - or even inviting the services of an Excel Vb developer.

Summary

The key imperative for most population who cope business data is often "how to use it" to monitor - and where feasible - operate execution i.e. They study/anticipate trends in a way that helps decision development towards ensuring pregnancy of desired results, while minimising - or eliminating - undesirable ones.

You Can transform the way you manage/analyse data(or originate reports) in your business today - and get more usable benefits to the extent that your profits increase. One major step you can take towards achieving this purpose, will be to intelligently use spreadsheet automation to improve data handling/analysis and report generation systems in your business operations - while empowering yourself and/or staff to secure skills needed to enunciate the developed spreadsheet solutions for the future.

I hope you will get new knowledge about Worksheet Pdf. Where you may put to use within your day-to-day life. And just remember, your reaction is passed about Worksheet Pdf.